Author Requirements and Tips

Well in advance of the visitation date, the author will require a copy of the presentation schedule including number of participants, age and/or grade, type of room (e.g., conference room, assembly room, classroom, media center), and, if needed due to room size, type of microphone system. The author will arrive at least 30 minutes prior to the first presention for set up.

If the author is driving to your site, send a detailed map or directions.

If possible, an ELMO-type projector and large screen are needed for the presentation as well as a lectern or table area.

Videotaping is permitted.

Following the presentation session the book signing area should include a table and chair for the author and sufficient space for those standing in line.

An invoice will be provided at the conclusion of the presentation(s). Payment can be made through check or money order.

Tips for Successful School Sessions

An author visit is meaningful for students when they prepare for the visit and eagerly look forward to the event. Anticipation can be fostered by learning about the author, reading portions of the author's book(s), reviewing, discussing or illustrating the author's books, and writing questions ahead of time.

Inform parents and the community of the visit. Many adults like to hear writers talk about their craft and the process of writing. Their presence encourages further discussion at home and reminds students of the author's visit.

Send home an announcement about the author visit and the author's books. The author will provide an announcement when final arrangements have been made. The announcement includes an order form to be returned with payment. Make clear that students must place their orders well in advance, as filling book orders takes time, and the school must know how many books to order. Sales can often be handled by a local bookseller or by on-line ordering through www.amazon.com.

The half-day schedule sets aside time for an autograph session and a small-group lunch with the author. The autograph session allows a concentrated period for the author to sign individual books, rather than during the 15-minute preparation period for the second session. The author will sign books for every student who desires it. The small group lunch often proves a valuable experience for the students who are selected to attend and provides a means for student recognition and reward.

Student and teacher name tags are always helpful to the author.